STAFF Self-Onboarding


Congratulations on being appointed as a staff of YUVA. I would like to take this opportunity to welcome you on-board. We are pleased that you have chosen to be part of the YUVA secretariat, which undoubtedly gives you the opportunity to work in a dynamic, multicultural environment. It is an exciting and unique challenge to be part of such a working environment because it leads to a broader understanding of every part of the country.

Everything we do at YUVA has just one goal: the sustained well-being of children and young people, especially the most vulnerable. We work with families, communities, and partners to ensure that children and young people enjoy good health, are educated for life, experience the love of parents and their surroundings, and are cared for, protected, and participating. More importantly, we serve all children and young people — regardless of religion, race, ethnicity, or gender.

As a YUVAN, you will be entitled to promote, protect and advance young people’s human rights by building leadership and strengthening children and youth-led initiatives and movements. YUVA’s values are based on the assumption that leadership for our generation is not a singular concept, but embodies the challenge of bringing together people from diverse fields and schools of thought. We have the collective challenge of building leadership that can be reflected within our communities as much as in our policies.

Again, thank you for joining us, and welcome to the big YUVA family!

Let professionalism and fraternity begin…

J L Athal
Executive Director

This webpage will guide you through the self-onboarding process to join YUVA as a member of staff.

1. Probation

Each new employee must satisfactorily complete a probationary period of 1 month measured from his/her initial date of employment. During this period, you will get to know the organisation from the inside, learn to adjust to the work culture, learn the spoken and unspoken rules of the work environment and familiarise yourself with your job and other related tasks. You will be assigned a Supervisor who will guide you through the process of adjusting to the organisation. 

During the probation period, your Supervisor will be assessing your suitability to your job position, your progress, skills, values and attitude towards work. If recommended by the Supervisor and approved by the Executive Director, the employee is made a regular employee and receives all applicable benefits of those regular employees.

Note that you will not be remunerated during this probationary period.

2. Send the following documents to

  1. A scanned copy of your National Identity Card;
  2. A scanned copy of your Curriculum Vitae (CV);
  3. Scanned copies of related certificates/qualifications mentioned in your CV; and
  4. A scanned copy of your latest (3 months) Certificate of Morality (submit the receipt of the application if you haven’t received the certificate yet.

3. MQA Trainer Certificate

Since each and every staff are involved in empowerment programmes with children and young people, every staff needs to secure the license of “MQA-certified trainer”.

The application form can be found here:

4. Medical information report

Fill in and submit the following medical information report:

5. Get to know YUVA

6. Attendance

You are required to fill in the attendance sheet first thing in the morning when you reach office and at the end of the day when you leave the office.

Download and print your attendance sheet here

7. Task sheet

Use the following template to create a task sheet for you and keep it in your assigned Dropbox folder. You are required to keep a record of every task assigned to you in this sheet. Update it as you progress with your tasks or as you are assigned with new tasks. Your supervisor will monitor your work through this.

Download your task sheet here

8. Working hours

Your working hours are as below for the probation period.

This may be revised at any time by your Supervisor or Director.

Day Time
Monday 8:30 AM to 5:00 PM
Tuesday 8:30 AM to 5:00 PM
Wednesday 8:30 AM to 5:00 PM
Thursday 8:30 AM to 5:00 PM
Friday 8:30 AM to 5:00 PM

9. Reporting lines

Each member of the organisation, as represented in the organisational chart below, is expected to report to their direct upper line only, which is their supervisor. This is to ensure that there is no miscommunication and a smooth running of the organisation through proper management.

10. Communication

Download the WhatsApp application on your work laptop for communication and sharing of documents with your colleagues and director.

Download the Dropbox application on your laptop. All your work should be submitted on Dropbox.

11. Rules, Regulations and Code of Conduct

Read and abide by the Rules and Regulations and Code of Conduct of YUVA.

You are also expected to abide by any additional instructions given to you by your Supervisor or the Executive Director.

On-boarding completed!

After your self onboarding, you will be given a tour of the workplace, introduced to all your colleagues, assigned a seat and added to the YUVA WhatsApp group.

Best of luck! Though it’s not luck that you need!